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Industry Expertise

Cleaning Services
Bookkeeping

Scope of Work & Integrations. Tailored financial management for residential and commercial cleaning businesses.

Part 1 — Scope of Work

Comprehensive bookkeeping tasks designed specifically for your cleaning business.

A. Standard Bookkeeping

Categorization

Bank & credit card transactions sorted into correct income/expense accounts; duplicates flagged.

Reconciliation

Monthly bank, credit card, and loan reconciliation to ensure accurate balances.

Accounts Receivable

Invoicing, payment matching, and detailed A/R aging reports.

Accounts Payable

Vendor bills, payment tracking, and A/P aging review.

Financial Statements

P&L, Balance Sheet, and Cash Flow Statement generation.

Month/Year-End Close

Adjusting entries, accrual review, and CPA-ready books.

B. Cleaning-Industry-Specific Scope

Labor Cost Tracking

Cleaner wages tracked as direct cost; labor cost as % of revenue; overtime monitoring.

Job/Contract Profitability

Revenue - Direct Labor - Supplies - Other Direct Costs = Profit, calculated per client/contract.

Recurring Contract Accounting

Track contract start/end dates, monthly pricing, recurring billing, renewal flags.

Cleaning Supplies (COGS)

Chemicals, gloves, mops, paper products tracked separately — ideally by job/client.

Equipment & Fixed Assets

Vacuums, floor machines, pressure washers — capitalize, depreciate, repair-vs-capital calls.

Vehicle & Mileage

Fuel, insurance, repairs, mileage; business vs. personal use split.

Employee vs. Subcontractor

Payroll vs. 1099 tracking, W-9 collection, classification support for CPA.

Labor Allocation by Job

Map cleaner hours to specific clients/contracts for accurate job costing.

Gross Margin/KPI Reporting

Monthly snapshot: revenue, labor %, supply cost, gross margin, A/R outstanding.

Customer/Location Revenue

Revenue broken down by client, crew, or location.

Payment Processor Rec.

Correctly separate gross revenue, processing fees, and net deposit (Stripe/Square/ACH).

A/R Aging & Collections

30/60/90-day tracking and follow-up, especially for slow-paying commercial clients.

Service Package Flow

The step-by-step lifecycle of managing your financials securely and accurately.

Setup/Cleanup
Monthly Bookkeeping
Payroll & Labor Cost
Contract Revenue Tracking
Job Profitability
A/R & Recurring Invoicing
Financial Statements
KPI Dashboard

Part 2 — Software Integrations

Connecting the best tools to streamline your cleaning business operations.

Tier 1 — Highly Useful
Jobber
Scheduling, jobs, estimates, invoices, payments & timesheets ➔ syncs customers, invoices, payments, tips, payouts, and timesheets to QBO.
Housecall Pro
Scheduling, dispatch, online booking, invoicing, and payments for home-service businesses.
Gusto
Payroll, payroll taxes, and contractor payments — critical since labor is the largest cost.
QuickBooks Time
Employee/crew hour tracking by client or job ➔ feeds labor cost allocation.
Tier 2 — Useful
FieldPulse
Job management and scheduling with two-way QuickBooks Online sync.
ZenMaid
Purpose-built scheduling & operations software for maid/cleaning businesses.
Stripe
Online/card payments — requires fee vs. net-deposit reconciliation.
Square
Card payments & POS — same fee-reconciliation logic as Stripe.

Integration Flow by Business Size

Business Size Recommended Integration Flow
Small
Jobber or Housecall Pro (Scheduling & Invoicing) ➔ Stripe/Square (Payments) ➔ QuickBooks Online
Medium
Jobber/Housecall Pro (Scheduling) ➔ Gusto (Payroll) ➔ QuickBooks Time (Labor Allocation) ➔ Stripe/Square (Payments) ➔ QuickBooks Online
Large
ZenMaid or FieldPulse (Multi-Crew Ops) ➔ Gusto (Payroll) ➔ QuickBooks Time ➔ Stripe/Square ➔ QuickBooks Online ➔ Location-Wise P&L