Scope of Work & Integrations. Tailored financial management for wedding, portrait, and commercial photographers.
Comprehensive bookkeeping tasks designed specifically for your photography business.
Client payments and operational expenses from bank & payment gateways sorted into correct accounts.
Monthly bank and credit card reconciliation ensuring zero discrepancies.
Invoicing, vendor bills, payment tracking, aging reports.
Employee payroll bookkeeping plus 1099 contractor payment tracking.
P&L, Balance Sheet, Cash Flow Statement.
Journal entries, cleanup/catch-up, fixed asset tracking, CPA-ready books.
Revenue tracked by shoot type — wedding, portrait, commercial, product, event, real estate.
Booking deposits tracked as a liability, converted to revenue once the shoot/service is delivered.
Deposits, balance payments, add-ons (prints, albums, extra hours) and outstanding balances.
Shoot Revenue − Direct Costs (2nd shooter, travel, album, editing) = Job Profit.
Cameras, lenses, lighting, drones, computers capitalized and depreciated rather than expensed outright.
Separate equipment asset, loan/payable, principal, and interest for financed gear.
Prepaid vouchers and gift cards tracked as a liability until the session is delivered.
Contractor bills, job allocation, and 1099 eligibility for second shooters, assistants, videographers.
Post-production/editing expense tracked and optionally allocated to the originating shoot.
Studio rent, utilities, internet, and maintenance for photographers with a physical studio.
Adobe, gallery platforms, cloud storage, and CRM subscriptions categorized as recurring expense.
Reconcile HoneyBook/Dubsado/Studio Ninja invoices and payments against QuickBooks and the bank.
Gross Payment − Processing Fee = Net Payout, matched to bank deposit (Stripe/Square/PayPal).
Track physical product revenue (prints, albums, canvas, wall art) separately from service revenue.
Taxable products/services vs. non-taxable, tax collected and payable by jurisdiction.
Track amounts the photographer fronts for the client (props, shipping, special printing) as receivable.
Deposit refunds, cancellation fees, and card disputes recorded and reconciled correctly.
Repair vs. new-asset classification for lens/camera servicing and replacement parts.
Compare profitability across wedding, portrait, commercial, product, and event photography.
The step-by-step lifecycle of managing your photography financials securely and accurately.
Connecting the best tools to streamline your photography business operations.
