Scope of Work & Integrations. Tailored financial management focused on Trucking & Freight Transportation businesses.
Comprehensive bookkeeping tasks designed specifically for your transportation and freight operations.
Freight charges, client payments, and operational expenses sorted into correct accounts.
Monthly bank and credit card reconciliation ensuring accurate balances.
Invoicing, vendor bills, payment tracking, aging reports.
Employee payroll bookkeeping plus 1099 contractor payment tracking.
P&L, Balance Sheet, Cash Flow Statement.
Journal entries, cleanup/catch-up, CPA-ready books.
Diesel/fuel card transactions tracked by truck, driver, and trip/load.
Miles and fuel purchased by state/jurisdiction, reconciled with accounting records for fuel-tax reporting.
Gross Load Revenue − Fuel Advance − Insurance − Tolls − Other Deductions = Settlement, matched to QBO payments.
Revenue − Fuel − Driver Pay − Tolls − Maintenance/Insurance Allocation = Load Profit.
Operating Cost ÷ Miles Driven, and Revenue ÷ Miles, to see true margin per mile.
Revenue, fuel, driver wages, repairs, insurance, lease, and depreciation tracked per truck.
Truck-wise categorization of oil changes, tires, engine/brake repairs; repair vs. capital expenditure.
Asset recording, purchase, disposal, and gain/loss on sale for trucks, trailers, and equipment.
Principal, interest, amortization, and lease-related expenses for financed equipment.
Toll statements reconciled against bank/credit card transactions.
Invoice Receivable − Factoring Advance − Fee − Reserve, matched to the factoring company's settlement.
EFS/Comdata/fleet card statements matched to driver/truck and reconciled for fees and advances.
Settlement statements, percentage splits, deductions, advances, and 1099 tracking — distinct from employee payroll.
Wages, overtime, mileage pay, bonuses, per diem, and payroll tax for employee drivers.
Commercial auto, cargo, liability, and workers' comp premiums, prepaid allocation, and claims.
DOT fees, IRP, UCR, and state permit expenses.
Rate confirmation/POD ➔ invoice ➔ payment, with aging, short-pay, and dispute tracking.
Detention, layover, lumper, TONU, and fuel surcharge tracked separately from base freight revenue.
Loads, dispatch, invoices, and settlements from the Transportation Management System synced to QBO.
Truck-wise and state-wise income, expense, and IFTA-relevant data across the fleet.
Forecast around the gap between load completion and customer payment (30–60 days), bridged by factoring.
Revenue/cost per mile, fuel cost %, maintenance %, driver cost %, and load profitability.
The step-by-step lifecycle of managing your transportation financials securely and accurately.
Connecting the best tools to streamline your trucking and freight operations.
